Ohio University Sport Business Association
(Note: The Ohio University Sport Business Association changed its name at the conclusion of the 2008-09 academic year to reflect the Sport Management department’s pending move to the Ohio University College of Business in Fall 2010. The Ohio University Sport Marketing Club’s constitution was used prior to this version of the constitution. The current version of the constitution reflects some changes to the events that we put on as an organization as well as some rule changes.)
Ratified January 24, 2012
Table of Contents
1) Section 1 – Mission Statement
2) Section 2 – Leadership Structure
3) Section 3 –Procedures
4) Section 4 – Club Events
5) Section 5 – Club Membership
6) Section 6 – Appeal Procedures
Section 1 – Mission Statement
The mission of the Ohio University Sport’s Business Association is to help, and assist the Ohio University Athletic Department and Sports Administration graduate program in their sporting events and projects. Through volunteering for pre and post game day objectives we hope to enhance our undergraduate classroom knowledge with real on the job experience.
All former Ohio University Sport’s Business Association members are encouraged to give back to the club in any way they see fit. Beginning with the support of current faculty and staff along with further encouragement of former members, the Ohio University Sport’s Business Association will grow into the premier Sport’s Business Association in the Country.
Section 2 – Leadership Structure
The Leadership Structure of the Ohio University Sport’s Business Association is listed as follows:
A. Executive Board Responsibilities-
1. Club President: The Ohio University Sport’s Business Association President is the leading negotiator, speaker, and figurehead of the organization. Past Presidents have been responsible for creating new events, funding for club trips, fundraising opportunities for the club, meetings with athletics department administrators, meetings with the Center for Sports Administration administrators, potential tournament sponsors, and negotiating corporate sponsorships. The Club President must be dressed in the minimum of business casual at all club events/activities. He/she is required to maintain a cumulative 2.5 GPA as well as be available to offer advice for younger students in matters of scheduling, professional guidance, and counseling. A large time commitment is incorporated in the position. As a club leader you must be present at all events unless proper measures have been taken (such as delegation to other executive board members.) As President you must cooperate with the Graduate and Club Advisors in planning the any events that the club participates in or hosts. You must participate in weekly meetings with the Treasurer and Club Advisor. Great Communication skills, organization skills, and accessibility are key traits in being the President. You must approve all financial transactions with the Treasurer and club Advisor and have the Treasurer update you with bi-weekly financial reports. The President for the upcoming 2009-10 year will undertake a new alumni giving development program to increase donations to the Ohio University Sport’s Business Association. The requirements to be club President are:
2. Vice President of Club Affairs: The Vice President would share the second in authority of student-members on the executive board with the Vice President of Alumni Affairs. In the prospect of the Presidents absence, the Vice President of Club Affairs will be responsible for the members of the club. The Vice President of Club Affairs must help the President lead meetings, Vice President of Alumni Affairs with events, conduct tournament or committee meetings, must fill in for committee chairpersons in their absences, and any other miscellaneous duties prescribed by the club President or Advisor. He/She will be responsible for the oversight of club committees and report back to the President for any matters that need attention. If the club President does not make the grade requirement or must take an absence, the Vice President of Club Affairs will inherit the duties of the President for the duration of the Presidents time of leave. The Vice President of Club Affairs must attend the beginning of the year club enrollment day in August. Requirement of being club Vice President of Club Affairs are:
3. Vice President of Alumni Affairs: This position would create a database of former club alumni, create a quarterly alumni newsletter, and would encourage alumni donating to the club through supporting club events, a fundraising job, and naming rights to special events. Vice President of Alumni Affairs must be a Junior or Senior and must have had solid relationships with former club members. They must also assist in new club recruitment and chair a committee in charge of alumni services. That committee would assist in database collection, alumni newsletters, and special networking events. The Vice President of Alumni Affairs would hopefully create an alumni dinner hosted on Friday night of Homecoming. Requirements to become Vice President of Alumni Affairs include:
4. Treasurer: The Ohio University Sport’s Business Association Treasurer is the chief financial officer of the club. The Treasurer is responsible for maintaining a minimum balance of $1,000 in the club financial account. He/She is accountable for all financial transactions as well as providing bi-weekly financial reports and a monthly financial calendar to the club President and Advisor. They must keep the financial record booklet up to date as well as procure financial reimbursement to the proper parties. The Treasurer must help the Advisor with any trip that the club goes to and must be in complete contact at all times with the President with trip finances. For all club events requiring a large amount of club funds the Treasurer must work alongside the tournament director or chief financial chairperson to make accurate and up to date financial recordings. Requirement to be the club Treasurer are:
5. Secretary: The Ohio University Sport’s Business Association Secretary is the chief written record holder of the club. The Secretary must keep two USB drives up to date with all club files, logos, and past financial records. The Secretary will keep one USB while the President has the other. One new duty of the Secretary is the compilation of past sponsorship records, club membership records, a new alumni record, and a new recruitment flyer. The most important new duty of the Secretary is the recruitment of new members. Several other duties of the Secretary include volunteer coordination, food for meetings, social events planning, and working alongside with the sponsorship chairperson on all club events. Requirements of being the club Treasurer include:
Section 3 – Procedures
A. Election Procedures
Elections will be held as soon as possible after the BAM 3 on 3 Basketball Tournament in a two-week process. The election will be held in this process:
B. Yearly Procedures
1. Beginning of Year
3. Beginning itinerary will be vague, you must present this to the entire club giving each member a general schedule
4. Final schedule will be saved for archives for the following years and kept as a record for further dates
5. Pick chairperson(s) for Sports Business Forum
6. Have beginning of the year meeting with club Advisor
7. Have beginning of the year meeting with the executive board
8. Have meetings with Athletics Department administrators to determine club volunteer involvement
9. Have meeting with Director of Sports Administration
2. End of Year
Section 4 – Club Events
A. Assignment of Leadership
For the assignment of leadership for club events such as BAM and Sports Business Forum as well as Director(s) of Recruitment and Director(s) of Mentor/Mentee program a standard application and interview procedure should be in place. The standard application procedure will be added to the constitution in an addendum
General Leadership Positions Include:
Leadership of each club event is overseen by the club President. In the real world every event is overseen by a higher governing power, such as in the Ohio University Sport’s Business Association. The President is the final word on every matter, but must also be a fair and proper delegator. This is just as much of a learning process for them.
Section 5 – Club Membership
We believe that to have a stronger member base we need to provide incentives to club members in order to build themselves up through the club ranks. To start off members will be in general membership but can build their way up by completing the following requirements:
A. Green Club Qualifications
B. Green Club Benefits
A. White Club Qualifications
B. White Club Benefits
Section 6 – Appeal Procedures
Procedures to change any club policy must go through the Ohio University Sport’s Business Association President. Changes to the club constitution must be: