Approved Monday February 16th, 2009

 

Table of Contents

 

Section 1 – Mission Statement

The mission of the Ohio University Sport’s Business Association is to help, and assist the Ohio University Athletic Department and Sports Management graduate program in their sporting events and projects. Through volunteering for pre and post game day objectives we hope to enhance our undergraduate classroom knowledge with real on the job experience. All former Ohio University Sport’s Business Association members are encouraged to give back to the club in any way they see fit. Beginning with the support of current faculty and staff along with further encouragement of former members, the Ohio University Sport’s Business Association will grow into the premier Sport’s Business Association in the Country.

 

Section 2 – Leadership Structure

The Leadership Structure of the 2009-10 Ohio University Sport’s Business Association is listed as follows:

A. Executive Board Responsibilities-

1. Club President: The Ohio University Sport’s Business Association President is the leading negotiator, speaker, and figurehead of the organization. Past Presidents have been responsible for creating new events, funding for club trips, fundraising opportunities for the club, meetings with athletics department administrators, meetings with the Center for Sports Administration administrators, potential tournament sponsors, and negotiating corporate sponsorships. The Club President must be dressed in the minimum of business casual at all club events/activities. He/she is required to maintain a cumulative 2.5 GPA as well as be available to offer advice for younger students in matters of scheduling, professional guidance, and counseling. A large time commitment is incorporated in the position. As a club leader you must be present at all events unless proper measures have been taken; (such as delegation to other executive board members.) You must participate in weekly meetings with the Treasurer and Club Advisor. Great Communication skills, organization skills, and accessibility are key traits in being the president. You must approve all financial transactions with the treasurer and club advisor and have the treasurer update you with bi-weekly financial reports. The President for the upcoming 2009-10 year will undertake a new alumni giving development program to increase donations to the Ohio University Sport’s Business Association. The requirements to be club president are:

*     One year membership if fulfilled a director or chairperson role

2. Vice President of Club Affairs: The Vice President would share the second in authority of student-members on the executive board with the VP of Alumni Affairs. In the prospect of the president’s absence, the vice president of club affairs will be responsible for the members of the club. The vice president of club affairs must help the president lead meetings, VP of alumni affairs with events, conduct tournament or committee meetings, must fill in for committee chairpersons in their absences, and any other miscellaneous duties prescribed by the club president or advisor. He/She will be responsible for the oversight of club committees and report back to the president for any matters that need attention. If the club president does not make the grade requirement or must take an absence, the vice president of club affairs will inherit the duties of the president for the duration of the president’s time of leave. The vice president of club affairs must attend the beginning of the year club enrollment day in August. Requirement of being club vice president of club affairs are:

3. Vice President of Alumni Affairs: This position would create a database of former club alumni, create a quarterly alumni newsletter, and would encourage alumni donating to the club through supporting club events, a fundraising job, and naming rights to special events. VP of Alumni Affairs must be a Junior or Senior and must have had solid relationships with former club members. They must also assist in new club recruitment and chair a committee in charge of alumni services. That committee would assist in database collection, alumni newsletters, and special networking events. The VP of Alumni Affairs would hopefully create an alumni dinner hosted on Friday night of Homecoming. Requirements to become VP of Alumni Affairs include:

4. Treasurer: The Ohio University Sport’s Business Association Treasurer is the chief financial officer of the club. The Treasurer is responsible for maintaining a minimum balance of $1,000 in the club financial account. He/She is accountable for all financial transactions as well as providing bi-weekly financial reports and a monthly financial calendar to the club president and advisor. They must keep the financial record booklet up to date as well as procure financial reimbursement to the proper parties. For all club events requiring a large amount of club funds such as BAM the treasurer must work alongside the tournament director or chief financial chairperson to make accurate and up to date financial recordings. Requirement to be the club treasurer are:

5. Secretary: The Ohio University Sport’s Business Association Secretary is the chief written record holder of the club. The secretary must keep two USB drives up to date with all club files, logos, and past financial records. The secretary will keep one USB while the president has the other. One new duty of the secretary is the compilation of past sponsorship records, club membership records, a new alumni record, and a new recruitment flyer. The most important new duty of the secretary is the recruitment of new members. Several other duties of the secretary include volunteer coordination, food for meetings, social events planning, and working alongside with the sponsorship chairperson on all club events. Requirements of being the club treasurer include:

 

Section 3 – Procedures

A. Election Procedures

Elections will be held as soon as possible after the BAM 3 on 3 Basketball Tournament. The election will be held in this process:

  1. Classify all executive board candidates by position
  2. Executive Board candidates must meet prior to the election with the president and executive board for an interview
  3. All candidates must complete an essay of 2 subjects one to two paragraphs for each question:
  1. I.      What qualities do you possess that would benefit the Ohio University Sport’s Business Association through your desired position?
  2. II.      What have you done in the club through your time involved in the club?
  1. All candidates must make a speech to the entire club by position
  2. After each position group speaks the entire club votes for the position
  3. After all votes have been counted, the club disperses and the senior class will gather in private to determine 33% of the vote
  4. Presidential candidates must meet directly with the current president to gather a letter of recommendation to be able to run for president position
  5. New board must have a transition meeting with the former board for next year

B. Yearly Procedures

1. Beginning of Year

  1. Update new Sport’s Business Association t-shirt
  2. Make contact with paldom.com web designer Pete Lawrence for ohiousmc.com.
  3. Layout full Itinerary for the upcoming year
    1. Beginning itinerary will be vague, you must present this to the entire club giving each member a general schedule
    2. Final schedule will be saved for archives for the following years and kept as a record for further dates
    3. Pick Three members as Sponsorship, Registration, and Game-Day Operations Chairpersons for GROWL
    4. Have beginning of the year meeting with club advisor
    5. Have beginning of the year meeting with the executive board
    6. Have meetings with athletics dept administrators to determine club volunteer involvement
    7. Have date determined for fall sand volleyball tournament that coincides with a women’s volleyball match
    8. Speak with sport management professors to determine when to speak to all the intro to sport and history of sport classes

10.  Determine dates for the Georgia Southern Sport Management Conference Trip

11.  Publish all new and updated dates on the website

12.  Get New Financial Journal records from club treasurer

2. End of Year

  1. End of year meeting with executive board
  2. End of year meeting with the club advisor
  3. Prepare any dates for the following year
  4. Make any new updates to the constitution
  5. Prepare updated financial journal for the following year
  6. Negotiate any sponsorship deals for GROWL over the summer
  7. End of the year email to the club
  8. State of the New Year email to club members addressing goals for the upcoming year

 

Section 4 – Club Events

A. Assignment of Leadership

For the assignment of leadership for club events such as GROWL, BAM, and the Volleyball Block Party a standard application and interview procedure should be in place. Due to the extreme earliness of GROWL the President has the right to offer those three spots to three current club members showing interest in those positions. The standard application procedure will be added to the constitution in an addendum

General Leadership Positions Include:

  1. Tournament Director
    1. Sponsorship Chairperson
    2. Registration Chairperson
    3. Game-Day Operations Chairperson
      1. i.      Sub-chairpersons for each position

Leadership of each club event is overseen by the club president. In the real world every event is overseen by a higher governing power, such as in the Ohio University Sport’s Business Association. The President is the final word on every matter, but must also be a fair and proper delegator. This is just as much of a learning process for them.

 

Section 5 – Georgia Southern Sport Management Conference Trip

A. Qualifications

  1. Must pay at least winter quarter dues to the Ohio Sport’s Business Association
  2. Must work one football game
  3. Must work two basketball games
  4. Must work BAM and GROWL or schedule an extra volunteer opportunity
  5. Pay the $100 non-refundable deposit

 

Section 6 – Appeal Procedures

Procedures to change any club policy must go through the Ohio University Sport’s Business Association President. Changes to the club constitution must be:

  1. Submitted in writing to the club president
  2. Provided in text to the entire club at a general session
  3. Voted upon in the following general session
  4. Passed with a 3/4ths majority
  5. Vote may be attested with a 3/4th vote (4/5ths in the future) by the executive board
  6. A tied vote will be broken by the club executive board with a further tie being broken by the President

 

Section 7 –Entry into the Ohio University Sport Business Association

I believe that to have a stronger member base, we need to impose restrictions. If you would like to become a member, you must attend 3/5ths attendance per quarter or have excused absences. If you do not attend 3/5ths attendance you will forfeit your years’ dues and must sit out one quarter from date of inactive status. To resume status in the club you must pay the remaining schools years dues and resume required attendance.